Monterey Bay Aquarium
The mission of the nonprofit Monterey Bay Aquarium is to inspire conservation of the ocean.
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What Sets Us Apart

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1. We're an inclusive, committed, diverse group of people who collaborate.

 

2. We're passionate about learning more and doing more to better our world.

 

3. We're all dedicated to conservation of the ocean.

Making a Difference

Our Culture

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Working at the Monterey Bay Aquarium is more than just going to the office every day. In addition to our purpose-driven work in one of the most beautiful spots in the world, we offer a competitive compensation and benefits package (medical, dental and life insurance; floating holidays, vacation and sick time) including a couple of things we feel distinguish us: a unique and generous retirement plan and a wellness program staff can't wait to join. We do our best to walk the talk so we offer our team members discounts at our Cafe, which serves local, sustainable and organic foods, plus subsidized gym memberships and alternative transportation discounts, too. Our goal of working toward a healthy ocean can only be achieved with a healthy organization, which is something we strive for here at the Aquarium.

Opportunities at Monterey Bay

Senior Development Administrative Assistant-Gift Planning
The Senior Development Assistant for Gift Planning provides administrative support for our gift planning and endowment programs, including cultivation and stewardship for Ocean Legacy Circle (OLC) donors and prospects. Works with the Gift Planning Officer to support the implementation of our marketing and communications strategies and provides program reports. Provides excellent customer service to members and donors.Core Responsibilities Serves as primary administrative contact for gift planning and endowment programs, including responding to inquiries, facilitates information and welcome packets, and other mailings and tasks as assigned. Performs data entry of the inquiries, mailings, and set up follow up actions for VP of Gift Planning and Gift Planning OfficerPerforms accurate and timely data entry for Ocean Legacy Circle records and maintains paper and electronic for confidential records for OLC donors and bequests. Performs data entry audits and clean upServes as primary administrative contact for planned giving and endowment donors and prospects, including responding to emails, letters and phone calls in a timely manner. Makes arrangements for tours, lunch reservations, parking for onsite meetings. Contacts donors as needed to confirm recognition detailsMakes cultivation and stewardship—"discovery" calls to prospects including Charter and loyal membersWorking with the Gift Planning Officer and development staff, implements marketing and communications strategies and outreach efforts including mailings, emails, surveys, website; print materials, ads, events and recognition for OLC donorsWorking with the Gift Planning Officer, prepares monthly reports for finance and accounting staff and processes trust documents; responds to requests for documents and recommended language from trustees, attorneys and financial advisors. Processes purchase orders and invoices, and tracks program expenses.Prepares monthly and annual program reports; runs lists and queries, as neededPrepares annual endowment reports for donors and provides support for Annual Review mailing as neededCreates lists for Shorelines publication; maintains records for donor photos and permissions to use in marketing gift planning and endowment programsProvides administrative support for gift planning and OLC events including invitation mailing and email, tracking RSVPs and follow up communications in the databaseMaintains directory of professionals: estate planning attorneys, financial advisors, accountantsProvides administrative support for Vice President of Gift Planning and Gift Planning OfficerProvides administrative support for and attends donor events as needed (requires some nights and weekends)Provides back-up administrative support for Development Assistants with membership data entry and fulfillment and monthly renewal reminders for Ocean Legacy Circle at member and donor levels below $2,500 levelAbsolutely Required Skills / Knowledge / Ability / Experience or EducationMinimum four year degree or equivalent experienceTwo years of development/fund raising administrative experience in a non-profit organizationStrong organization skills and attention to detailStrong proofreading skillsExcellent customer service and written/oral communications skillsAdvanced computer skills including Microsoft Word and ExcelProficient working in data base programsDesired Skills / Knowledge / Ability / Experience or EducationTwo years working in gift planning in a non-profit organization preferredProficient working in Raiser's Edge database programAdministrative experience in law officeAncillary ResponsibilitiesPrepares data base queries and exportsProvides basic explanation of gift planning optionsSolicits annual contributions as appropriateProvides assistance to donors with membership renewals, memorial and tribute giftsReference # 20810Posted on 15 Nov 2017Location(s) Monterey BayExpertise DevelopmentWork type(s) Regular, Full TimeJob level(s) Entry/graduate, ExperiencedMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Senior Development Administrative Assistant-Gift Planning
The Senior Development Assistant for Gift Planning provides administrative support for our gift planning and endowment programs, including cultivation and stewardship for Ocean Legacy Circle (OLC) donors and prospects. Works with the Gift Planning Officer to support the implementation of our marketing and communications strategies and provides program reports. Provides excellent customer service to members and donors.Core Responsibilities Serves as primary administrative contact for gift planning and endowment programs, including responding to inquiries, facilitates information and welcome packets, and other mailings and tasks as assigned. Performs data entry of the inquiries, mailings, and set up follow up actions for VP of Gift Planning and Gift Planning OfficerPerforms accurate and timely data entry for Ocean Legacy Circle records and maintains paper and electronic for confidential records for OLC donors and bequests. Performs data entry audits and clean upServes as primary administrative contact for planned giving and endowment donors and prospects, including responding to emails, letters and phone calls in a timely manner. Makes arrangements for tours, lunch reservations, parking for onsite meetings. Contacts donors as needed to confirm recognition detailsMakes cultivation and stewardship—"discovery" calls to prospects including Charter and loyal membersWorking with the Gift Planning Officer and development staff, implements marketing and communications strategies and outreach efforts including mailings, emails, surveys, website; print materials, ads, events and recognition for OLC donorsWorking with the Gift Planning Officer, prepares monthly reports for finance and accounting staff and processes trust documents; responds to requests for documents and recommended language from trustees, attorneys and financial advisors. Processes purchase orders and invoices, and tracks program expenses.Prepares monthly and annual program reports; runs lists and queries, as neededPrepares annual endowment reports for donors and provides support for Annual Review mailing as neededCreates lists for Shorelines publication; maintains records for donor photos and permissions to use in marketing gift planning and endowment programsProvides administrative support for gift planning and OLC events including invitation mailing and email, tracking RSVPs and follow up communications in the databaseMaintains directory of professionals: estate planning attorneys, financial advisors, accountantsProvides administrative support for Vice President of Gift Planning and Gift Planning OfficerProvides administrative support for and attends donor events as needed (requires some nights and weekends)Provides back-up administrative support for Development Assistants with membership data entry and fulfillment and monthly renewal reminders for Ocean Legacy Circle at member and donor levels below $2,500 levelAbsolutely Required Skills / Knowledge / Ability / Experience or EducationMinimum four year degree or equivalent experienceTwo years of development/fund raising administrative experience in a non-profit organizationStrong organization skills and attention to detailStrong proofreading skillsExcellent customer service and written/oral communications skillsAdvanced computer skills including Microsoft Word and ExcelProficient working in data base programsDesired Skills / Knowledge / Ability / Experience or EducationTwo years working in gift planning in a non-profit organization preferredProficient working in Raiser's Edge database programAdministrative experience in law officeAncillary ResponsibilitiesPrepares data base queries and exportsProvides basic explanation of gift planning optionsSolicits annual contributions as appropriateProvides assistance to donors with membership renewals, memorial and tribute giftsReference # 20810Posted on 15 Nov 2017Location(s) Monterey BayExpertise DevelopmentWork type(s) Regular, Full TimeJob level(s) Entry/graduate, ExperiencedMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Annual Fund Manager
The Annual Fund Manager oversees the implementation of our annual giving program, which raises $6+ million annually. Manages special campaigns and ongoing donor solicitation and stewardship efforts. Directly supervises administrative team including Development Coordinator, Senior Development Assistants and Development Assistant.Core ResponsibilitiesDevelops work plans for annual fund projects and donor communications; monitors progress to ensure projects are delivered on time with high quality and accuracy; measures and reports on project performance, making course corrections as needed; coordinates with department teams to integrate plans into the department's broader communication and solicitation plansWorking with Director of Annual Giving, develops strategies and materials for donor cultivation, stewardship and solicitation. This includes program reports, Annual Review, holiday cards/gifts, donor emails, ongoing renewals, special appeals and pledge programDevelops plans and manages all aspects of donor events. Works with MBA Events team and Development Coordinator and oversees invitation production and mailing, pre- and post- event calls and emails to donors, budget and expensesManages all aspects of annual special campaign: develops plans and oversees their implementation; prepares and reviews campaign lists; coordinates closely with external vendors (calling firm and mail houses) to monitor calls, provide training and ensure timely and accurate completion of data transfers, mailings and other project components; oversees coordination with internal work groups to ensure delivery of campaign assets; oversees tracking of campaign expense budget, inventory, revenue and analysis for cost benefit reportsSupervises development administrative team; manages day-to-day operations of the team and their work; conducts weekly ESD meetings and annual performance conversation. Recruits, hires and trains new staff as neededDrafts copy and proofreads communications and materialsProvides detailed and timely progress reports to Director of Annual GivingOversees annual donor plaque and other donor recognition programsOversees annual fund print inventory, ensuring materials are updated and supplies are available for all solicitation and cultivation mailings; manages production of development print materialsWorks with Director of Annual Giving to prepare the budget for annual fund projects and monitors expensesWorks closely with Development Database Coordinator and database consultant to conduct regular audits of development database procedures and ensure that procedures are streamlined and updatedModels departmental standards of customer service for members and donorsParticipates with all donor events and special member events as neededAbsolutely Required Skills / Knowledge / Ability / Experience or EducationMinimum four year degree or equivalent experienceThree or more years of Development/fund raising experience in a non-profit organizationStrong project management skills with proven organizational skills and attention to detailStrong writing and proofreading skillsCritical thinking and problem solving skillsExcellent customer service and written/oral communications skillsMust be able to work well in a fast paced, team-oriented environmentProficient computer skills including Microsoft OfficeDesired Skills / Knowledge / Ability / Experience or EducationTwo years of experience working with CRM database programs, Raiser's Edge preferredExperience in a team leadership role, supervisory experience preferredReference # 20790Posted on 06 Nov 2017Location(s) Monterey BayExpertise DevelopmentWork type(s) Regular, Full TimeJob level(s) Experienced, ManagementMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Annual Fund Manager
The Annual Fund Manager oversees the implementation of our annual giving program, which raises $6+ million annually. Manages special campaigns and ongoing donor solicitation and stewardship efforts. Directly supervises administrative team including Development Coordinator, Senior Development Assistants and Development Assistant.Core ResponsibilitiesDevelops work plans for annual fund projects and donor communications; monitors progress to ensure projects are delivered on time with high quality and accuracy; measures and reports on project performance, making course corrections as needed; coordinates with department teams to integrate plans into the department's broader communication and solicitation plansWorking with Director of Annual Giving, develops strategies and materials for donor cultivation, stewardship and solicitation. This includes program reports, Annual Review, holiday cards/gifts, donor emails, ongoing renewals, special appeals and pledge programDevelops plans and manages all aspects of donor events. Works with MBA Events team and Development Coordinator and oversees invitation production and mailing, pre- and post- event calls and emails to donors, budget and expensesManages all aspects of annual special campaign: develops plans and oversees their implementation; prepares and reviews campaign lists; coordinates closely with external vendors (calling firm and mail houses) to monitor calls, provide training and ensure timely and accurate completion of data transfers, mailings and other project components; oversees coordination with internal work groups to ensure delivery of campaign assets; oversees tracking of campaign expense budget, inventory, revenue and analysis for cost benefit reportsSupervises development administrative team; manages day-to-day operations of the team and their work; conducts weekly ESD meetings and annual performance conversation. Recruits, hires and trains new staff as neededDrafts copy and proofreads communications and materialsProvides detailed and timely progress reports to Director of Annual GivingOversees annual donor plaque and other donor recognition programsOversees annual fund print inventory, ensuring materials are updated and supplies are available for all solicitation and cultivation mailings; manages production of development print materialsWorks with Director of Annual Giving to prepare the budget for annual fund projects and monitors expensesWorks closely with Development Database Coordinator and database consultant to conduct regular audits of development database procedures and ensure that procedures are streamlined and updatedModels departmental standards of customer service for members and donorsParticipates with all donor events and special member events as neededAbsolutely Required Skills / Knowledge / Ability / Experience or EducationMinimum four year degree or equivalent experienceThree or more years of Development/fund raising experience in a non-profit organizationStrong project management skills with proven organizational skills and attention to detailStrong writing and proofreading skillsCritical thinking and problem solving skillsExcellent customer service and written/oral communications skillsMust be able to work well in a fast paced, team-oriented environmentProficient computer skills including Microsoft OfficeDesired Skills / Knowledge / Ability / Experience or EducationTwo years of experience working with CRM database programs, Raiser's Edge preferredExperience in a team leadership role, supervisory experience preferredReference # 20790Posted on 06 Nov 2017Location(s) Monterey BayExpertise DevelopmentWork type(s) Regular, Full TimeJob level(s) Experienced, ManagementMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Water Systems Specialist I
This position is responsible for maintenance, monitoring, operation and trouble-shooting of life support and water treatment systems at Monterey Bay Aquarium (MBA).  This position contributes to the design and implementation of life support and water treatment systems at MBA.  This position works closely with Water Quality and Husbandry staff to identify issues and assess water system functionality, and is responsible for coordinating efforts by Facilities staff and outside contractors to complete retrofits, additions and repairs.  This position contributes to Applied Research (AR) water systems research projects, stays abreast of new technologies in the field of water systems, and, when appropriate, integrates findings into MBA operations.   Core ResponsibilitiesAssumes responsibility for the routine monitoring, troubleshooting and maintenance of MBA life support and water treatment systems, including, but not limited to, biological, chemical and mechanical filters, protein fractionators, ultraviolet sterilizers, ozone and oxygen injection systems, heaters, chillers, pumps and exotic species treatment systems.  Identifies system/equipment maintenance tasks and works with Facilities staff and/or contractors to repair/replace equipment and resolve system problems.Contributes to the design and implementation of life support and water treatment systems.  Tasks include design, engineering, research, managing equipment/parts procurement, construction, and start-up.  Assists with the preparation of Operation and Maintenance Manuals and training of Facilities staff for new and existing systems.Performs research and development pertaining to the design, operation and evaluation of life support/water treatment systems.Monitors MBA seawater and storm drain discharge to the ocean and to the sewer system.  Oversees systems flow monitoring and data summarization. Interfaces instrumentation to review data related to water systems.  Monitors trends related to life support systems to identify potential issues.  Maintains computer databases; summarizes and interprets data; prepares graphic summaries and written reports.Assumes responsibility for ordering equipment and supplies, as needed, maintaining inventory of replacement equipment, and coordinating equipment service by outside contractors.Performs a wide variety of activities in support of the AR Water Quality team, including, but not limited to: assisting with routine water quality chemistry, sensor maintenance, regulatory sample collection and testing, and microbiology. Absolutely Required Skills / Knowledge / Ability / Experience or EducationUndergraduate degree in Biological Science, Engineering or ChemistryMinimum of 2 years' experience working in an environmental, commercial or industrial position applying fluid systems (design, construction, operations, maintenance)Working knowledge of aquariums (home or commercial) and design/function of aquatic life support system componentsWater system and mechanical engineering skills, including pump sizing, flow determinations, and reading/interpreting construction/engineering documentsPractical skills with hand and power tools used for light fabrication and mechanical maintenance Practical skills in electronics and instrumentationBasic working knowledge of techniques and instrumentation used in analytical seawater chemistry and microbiologyCapable of balancing a dynamic and diverse workloadProblem solving skillsExcellent communication and interpersonal skillsAbility to work independently and as part of a teamWorking knowledge of computers and software used for word processing and database management (e.g., Microsoft Windows, Word, Excel and Outlook)Desired Skills / Knowledge / Ability / Experience or EducationMaster's degree or equivalent experience in Biological Science, Environmental Science, Hydrology, Engineering, or related fieldWorking knowledge of computer-aided design software (i.e., AutoCAD)Ancillary ResponsibilitiesMaintenance of AR Department chemical inventory, including chemical inventory database and Safety Data Sheet filesMBA public relations and educational activities, such as providing facility tours or information related to water quality and life support systemsMonitoring of the Splash Zone Water Play system, as neededCreating technical drawings using drafting software, such as AutoCADReference # 20750Posted on 02 Nov 2017Location(s) Monterey BayExpertise Facilities Operations, Applied ResearchWork type(s) Regular, Full TimeJob level(s) Entry/graduate, ExperiencedMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Water Systems Specialist I
This position is responsible for maintenance, monitoring, operation and trouble-shooting of life support and water treatment systems at Monterey Bay Aquarium (MBA).  This position contributes to the design and implementation of life support and water treatment systems at MBA.  This position works closely with Water Quality and Husbandry staff to identify issues and assess water system functionality, and is responsible for coordinating efforts by Facilities staff and outside contractors to complete retrofits, additions and repairs.  This position contributes to Applied Research (AR) water systems research projects, stays abreast of new technologies in the field of water systems, and, when appropriate, integrates findings into MBA operations.   Core ResponsibilitiesAssumes responsibility for the routine monitoring, troubleshooting and maintenance of MBA life support and water treatment systems, including, but not limited to, biological, chemical and mechanical filters, protein fractionators, ultraviolet sterilizers, ozone and oxygen injection systems, heaters, chillers, pumps and exotic species treatment systems.  Identifies system/equipment maintenance tasks and works with Facilities staff and/or contractors to repair/replace equipment and resolve system problems.Contributes to the design and implementation of life support and water treatment systems.  Tasks include design, engineering, research, managing equipment/parts procurement, construction, and start-up.  Assists with the preparation of Operation and Maintenance Manuals and training of Facilities staff for new and existing systems.Performs research and development pertaining to the design, operation and evaluation of life support/water treatment systems.Monitors MBA seawater and storm drain discharge to the ocean and to the sewer system.  Oversees systems flow monitoring and data summarization. Interfaces instrumentation to review data related to water systems.  Monitors trends related to life support systems to identify potential issues.  Maintains computer databases; summarizes and interprets data; prepares graphic summaries and written reports.Assumes responsibility for ordering equipment and supplies, as needed, maintaining inventory of replacement equipment, and coordinating equipment service by outside contractors.Performs a wide variety of activities in support of the AR Water Quality team, including, but not limited to: assisting with routine water quality chemistry, sensor maintenance, regulatory sample collection and testing, and microbiology. Absolutely Required Skills / Knowledge / Ability / Experience or EducationUndergraduate degree in Biological Science, Engineering or ChemistryMinimum of 2 years' experience working in an environmental, commercial or industrial position applying fluid systems (design, construction, operations, maintenance)Working knowledge of aquariums (home or commercial) and design/function of aquatic life support system componentsWater system and mechanical engineering skills, including pump sizing, flow determinations, and reading/interpreting construction/engineering documentsPractical skills with hand and power tools used for light fabrication and mechanical maintenance Practical skills in electronics and instrumentationBasic working knowledge of techniques and instrumentation used in analytical seawater chemistry and microbiologyCapable of balancing a dynamic and diverse workloadProblem solving skillsExcellent communication and interpersonal skillsAbility to work independently and as part of a teamWorking knowledge of computers and software used for word processing and database management (e.g., Microsoft Windows, Word, Excel and Outlook)Desired Skills / Knowledge / Ability / Experience or EducationMaster's degree or equivalent experience in Biological Science, Environmental Science, Hydrology, Engineering, or related fieldWorking knowledge of computer-aided design software (i.e., AutoCAD)Ancillary ResponsibilitiesMaintenance of AR Department chemical inventory, including chemical inventory database and Safety Data Sheet filesMBA public relations and educational activities, such as providing facility tours or information related to water quality and life support systemsMonitoring of the Splash Zone Water Play system, as neededCreating technical drawings using drafting software, such as AutoCADReference # 20750Posted on 02 Nov 2017Location(s) Monterey BayExpertise Facilities Operations, Applied ResearchWork type(s) Regular, Full TimeJob level(s) Entry/graduate, ExperiencedMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
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